Secretary | Engineering

At Hotel Okura Amsterdam, we pride ourselves as an international 5-star hotel where the fusion of Eastern and Western cultures creates a unique experience. Our blend of Japanese elevated Hospitality called Omotenashi and Dutch influences is precisely intertwined together, offering guests a distinct and memorable stay. Our dedicated team ensures authentic and exceptional service for every guest. To elevate our service to new heights within the engineering department, we are actively searching for an enthusiastic colleague to strengthen our team.

 

What you can expect?

The Engineering Secretary is responsible for organizing work schedules, managing agendas, and handling orders for the department. This role plays a key part in supporting diverse building projects, including permit applications, contract management, and invoice processing.

A quick glimpse of your tasks:

  • Agenda Management: Coordinate and organize meetings in various settings, including with external companies.
  • Contract Administration: Oversee 75 maintenance contracts and act as the main point of contact.
  • Budget Oversight: Manage Capital Expenditures and yearly budgets efficiently.
  • Work Schedules: Create schedules for the technical department.
  • Project Assistance: Support various hotel constructions, including permits, contracts, and invoicing.
  • Sustainability Leadership: Lead the sustainability task force and ensure Green Globe certification.

 

What we offer:

  • Contract: 1 year with the possibility of extending. We want you to stay!
  • Salary: Group 6. Click HERE for the salary scale 
  • Bonus: 1 week salary if the hotel reaches it's GOP;
  • 8% holiday allowance (pro rata);
  • 25 vacation days per year (pro rata)
  • Compensation for National Holidays.
  • Horeca CAO applies;
  • General Pension Scheme of Hospitality and Catering;
  • General Survivors pension;
  • Attractive family and friends rates on overnight stays at Hotel Okura Amsterdam;
  • Once a year staff discount in one of the restaurants (50%);
  • Staff discount in our restaurants (20%);
  • Contribution to travel expenses from 10 km (one way);
  • After obtaining the probationary period, you will receive an overnight stay with breakfast as a gift (2 people), so that you can experience the hotel as a guest!

 

What we are asking:

  • Proven experience in a secretarial or administrative role, preferably in an engineering or construction setting.
  • Strong organizational and multitasking skills.
  • Excellent communication skills in both Dutch and English.
  • Familiarity with sustainability practices and certification processes is an advantage.

Enthusiastic? That's great, please apply!

Please apply via the button below, we will call you as soon as possible for a short introduction to get to know each other. We look forward to meeting you!

Application Procedure

Below is a brief overview of our application process.

Confirmation email

Confirmation email

Introduction via phone

Introduction via phone

First interview

First interview

Second interview

Second interview

Reference check

Reference check

Offer

Offer

Your first working day!

Your first working day!

Contact information

Hotel Okura - Amsterdam
Ferdinand Bolstraat 333
1072 LH Amsterdam
The Netherlands

020 678 79 89