Executive Office Trainee - Executive Office Department

Hotel Okura Amsterdam is an international five-star hotel. By stepping into our world, you will discover that Eastern and Western influences are uniquely entwined by our blend of Japanese and Dutch culture. Together, all employees make sure that every guest is being given the personal attention to create the most extraordinary and authentic experience. We offer different traineeships and therefore have a vacancy for an Executive Office trainee. Are you looking for a challenge where you can support the upper Management and be the link between the various departments and Managers? Continue reading and apply for an unforgettable internship!

What to expect
The Executive Office consists of our Chairman of Head Office, President, General Manager, Executive Secretary and the Executive Office Trainee.

Together with the Executive Secretary, being the first point of contact for the Executive Management, internally and externally, you connect easily because of your flexibility and excellent communication skills. With your positive attitude and organizational talent you make the complex feel easy. Balancing between small detail and large comprehensive tasks is a welcome challenge for you. You are an energetic person and dealing with confidential information with integrity is self-evident for you. You will divide your time between tasks within the Executive Office and carrying out projects. Your main tasks will be:

• Coordinate events and meetings on behalf of the Executive Management;
• Schedule appointments, assist with the making of travel arrangements, manage diaries etc.;
• Correspond in English or Dutch towards internal and external stakeholders;
• Deal confidentially with information (confidentiality agreement);
• Efficiently manage conflicting priorities and deadlines in coordination with relevant stakeholders.

The traineeship shifts are from Monday to Friday from 09:00 to 17:00. To assist during events, you may need to work in the evening or on weekends. It is possible to work on your thesis or any assigned school tasks once a week.

What do we offer

• Contract: Trainee contract, minimum of 6 months starting from February 2022
• Salary: We offer a trainee compensation of €500 euros per month, based on a fulltime traineeship
• Holidays: With an internship agreement of 6 months, you will receive 1 day off per month
• CAO: The Uniform Conditions for the Hotel and Catering Industry

• Extensive development opportunities to improve day by day. We offer an online e-learning system with more than 300+ courses. Moreover, we offer specific courses from our Training Manager, such as: Lean White Belt Training and the Extraordinary Guest Experiences training;
• Room to share initiatives, ideas and improvements, based on the Lean philosophy. Doesn’t matter if you have worked with us for a week, month or year: We want to hear your thoughts;
• Vitality weeks and monthly health days;
• Daily free lunch;
• Once per year 50% staff discounts in one of our restaurants (Lucky you!);
• The whole year around 20% staff discounts in one of our restaurants;
• Great staff events (annual staff party, Sinterklaas, team outings, bootcamp);
• Possibility to do cross trainings to learn more about other departments, for example, take a look at the Japanese kitchen.

What are we asking? 
Of course, we are first and foremost interested in you and what we can do for you as an employer to provide you a great workplace. However, we expect you to:

• Fluent in Dutch & English, verbally and in writing. This is a key requirement for this position;
• Organisational and planning skills;
• Effective communication and computer skills (including Microsoft Applications);
• Able to solve problems and use initiative to deal with situations;
• Effectively manage multiple demands and tasks and flexible in executing tasks on an ad hoc basis;
•  Accurately check detail of processes and tasks to ensure that it is of a high standard.

Enthusiastic? That’s great, please apply! 
Please apply via the button below, we will call you as soon as possible for a short introduction to get to know each other. A selection assessment is one component of our recruitment process.