Office Coordinator

What are you going to do?To complete our sales team we are looking for an enthusiastic Office Coordinator. The sales department aims to achieve the ultimate revenue mix of rooms, meeting space, restaurants and spa. As Office Coordinator you are responsible for the day to day organization and co-ordination of office operations, procedures and resources to facilitate optimal effectiveness and efficiency. The Office Coordinator is an integral support in the business activities of the sales department and in time this role will be extended to the commercial division. Through attention to detail, mastering priorities and pro-active thinking the Office Coordinator creates a productive work environment and clients, guests and co-workers get the support they need in our fast-paced environment.

Task & Responsibilities

  • Organize, carry out and actively participate in innovative promotional activities such client events, telemarketing, e-blasts in line with the sales budget
  • Co-ordinate and manage travel arrangements including transportation and accommodation 
  • Arrange and prepare meetings and presentations for the sales department and commercial department.
  • Conduct market research into emerging trends and suggests new or improved promotional activities.
  • Manage commercial projects under the direction of the Assistant Director of Sales
  • Maintaining close relationships within the sales clients; database management
  • Agenda management for DOS and CD short and long term ensuring minimal disruption, overlap and tight planning
  • Assist in monitoring and recording expenses and ensure activities are maintained within budget lines
  • Assist in and give input on yearly sales plan and budget
  • Monitor, order and maintain office supply inventory
  • Assist department in administrative duties such as after sales, trade fairs, roadshows and travel arrangements

Working days & working hours
Working days are from Monday to Friday from 09:00-17:00 hours. To assist during events, you sometimes need to work in the evening or weekend. 

Who are you?

  • You have impeccable communication skills, both verbal and written
  • You have strong organizational capabilities
  • You are project driven
  • You have mathematical skills
  • You have the ability to work under pressure and meet deadlines
  • You have a flexible work attitude
  • You have an independent nature
  • You possess computer skills, including, but not limited to, use of Microsoft Word, Excel, and e-mail.
  • You have excellent knowledge of the Dutch and English language (oral and written), knowledge of one other language is an advantage

The sales department aims to achieve the ultimate revenue mix of rooms, meeting space, restaurants and spa. 

Who are your colleagues?
The Sales team consists of a Director of Sales, an Assistant Director of Sales, two Sales Managers,
a Sales Executive, an Office Coordinator and a Sales Trainee

In this position we look for someone with the following competencies:

  • Anticipate
  • Initiative
  • Communication
  • Planning & organization
  • Accuracy

What do we offer?
Contract:                                  1 year contract, possibility to extend
Salary:                                     Group V, click 
here for the salary overview
Bonus:                                     1 week salary if achieving SMART Goals 
Travel allowance:                      As of a 10KM commute
Holidays:                                  25 vacation days and 7 days National Holiday compensation per year 
CAO:                                       The Uniform Conditions for the Hotel and Catering Industry
Training:                                  Various possibilities
Discount:                                 In our restaurants and overnight stays at Hotel Okura Amsterdam

Are you interested in this position? 
Do you also want to be part of Okura's experienced and enthusiastic team?
Apply quickly via the button below!












About Okura

Since our opening in 1971 we have only one goal: creating an unforgettable stay for our guests. We do our utmost best to deliver the best quality and to fulfill every wish of our guests. Together we work hard to amaze our guests!

Contact information

Hotel Okura - Amsterdam
Ferdinand Bolstraat 333
1072 LH Amsterdam
The Netherlands

020 678 79 89