Executive Office Trainee

What are you going to do?
As Executive Office Trainee you work in close cooperation with the Executive Secretary. Together you support the General Manager of Hotel Okura Amsterdam. You are aware of everything that goes on within the hotel and make sure that everything is organized well. You are an important contact person for internal as well as external contacts and you maintain in close contact with several authorities and departments within the hotel. You will divide your time between tasks within the Executive Office and the execution of projects.

Tasks & responsibilities

  • Available per February 2019 and for at least 5 months 
  • Provide administrative support to the Executive Management;
  • Organize the time and maintain the calendar of the Executive Management;
  • Ensure that deadlines are met and appointments are kept on schedule;
  • Coordinate events and meetings on the behalf of the Executive Management;
  • Interact in person, via e-mail and telephone with both internal and external guests and colleagues;
  • Respond to guest letters and complaints in a correct manner;
  • Respond to Social Media reviews and guest surveys;
  • Take minutes during meetings;
  • Create reports and PowerPoint presentations;  
  • Ensure all departments receive information when requested;
  • Welcome guests and clients in the office;
  • Arrange business trips;
  • Prepare papers for Supervisory Board and Shareholders meeting;
  • Set-up and prepare meetings on Executive level;
  • Open, prioritize and distribute incoming mail.

Working days & working hours
Working days are from Monday to Friday from 08:30-17:00 hours. To assist during events, you sometimes need to work in the evening or weekend. 
It is possible to work 1 day a week on your school assignments or thesis. 

Who are you?

  •  Fluent in Dutch & English, verbally and in writing, is the main requirement for this position;
  •  Representative and well groomed;
  •  Able to work independently;
  •  Excellent computer skills;
  •  Flexible in executing tasks on an ad hoc basis;
  •  Able to handle confidential information (confidentiality agreement);
  •  Show initiative and take ownership.

Who are your colleagues?
The Executive Office consists of our President and CEO Head Office, General Manager, Executive Secretary and the Executive Office Trainee.

What do we offer?
Contract:         Trainee contract, minimun of 5 months as per February 2020
Salary:  We offer a decent trainee fee of 500 euros per month based on fulltime
Holidays:         For an internship agreement with a minimum of 6 months, you will get 1 day off per month
CAO: The Uniform Conditions for the Hotel and Catering Industry
Training: Various possibilities
Discount:         In our restaurants and overnight stays at Hotel Okura Amsterdam

Are you interested in this position? 
Do you also want to be part of Okura's experienced and enthusiastic team? Apply quickly via the button below!

About Okura

Since our opening in 1971 we have only one goal: creating an unforgettable stay for our guests. We do our utmost best to deliver the best quality and to fulfill every wish of our guests. Together we work hard to amaze our guests!

Contact information

Hotel Okura - Amsterdam
Ferdinand Bolstraat 333
1072 LH Amsterdam
The Netherlands

020 678 79 89